MEMORANDUM

TO: Curriculum/Bulletin Coordinators

FROM: Jeanne P. Murabito, Executive Director for Student Affairs

SUBJECT: 2008-2009 Production of CoE Bulletin

We have begun the 2008-2009 production of the CoE Bulletin. We are asking for your assistance in reviewing all of the current content, in order to ensure that this year's Bulletin is accurate. We will continue to use the Footprints tracking system to facilitate a timely and organized response of all edits and requests. It is also important to note that you may submit edits to coe-bulletin@umich.edu at any point during the year for immediate changes to be made to the current online version of the Bulletin.

Editing in Microsoft Word

As we have in the past, we will be using Microsoft Word as the mechanism to submit bulletin changes and feedback. It is the most user-friendly editing software and the special tracking feature proved most beneficial. Please note that the sections you receive will have the tracking feature turned ON. The "track changes" feature is left on to facilitate clear and concise notation of where the changes have been made to the original text. We recommend that you double-check that the Word tracking feature is on - use the "Tools" menu on the top menu bar and click "track changes". The reviewing toolbar should pop up if the track changes feature is on.

Footprints - Edit Tracking System

This year, it is important that you submit edits and all correspondence regarding the Bulletin to coe-bulletin@umich.edu in order for it to be entered into Footprints, the tracking system. This system allows the Bulletin Team to keep track of all requests, edits, questions and issues we receive from individuals throughout College.

Users' edits, questions, feedback, and/or suggestions submitted are processed and recorded into the system and issued Ticket #'s. When a request is submitted, the person submitting the request will receive a confirmation email, along with the request's issued Ticket #. Using Ticket #s, the Bulletin team can track what is closed, pending, or needs follow up.

It is important that you submit all correspondence regarding the Bulletin to coe-bulletin@umich.edu, in order for it to be entered into the system.

Deadlines

Units need to submit their first round of edits by Monday, March 31, 2008. The edits must be submitted electronically to coe-bulletin@umich.edu. This is only the first of two rounds of edits. Please submit the edits you have at that point.

The second round of edits is due April 14, 2008.   The purpose of having two editing rounds is to split the bulk of edits units submit, as well as allow you to make sure that all of the edits submitted have been completed to your satisfaction. 

Changes not submitted by 5pm on Monday, April 14, 2008 WILL NOT be included on the 2008-2009 Bulletin CD.

Final Curriculum Committee/Faculty Meeting of the Year

All course approvals/deletions and modifications approved by the Curriculum Committee have already been updated online. The final meeting is Tuesday, April 1, 2008. The final course decisions that passed will be forwarded to the Bulletin team and updated online shortly thereafter. This is standard procedure and will allow you to concentrate on other areas such as: text accuracy, names, titles, dates, colleges/depts., addresses, telephone/fax #'s, email addresses, web site addresses, and the overall look and feel.

Please direct all questions, concerns, edits, comments/feedback to coe-bulletin@umich.edu. Thank you for your efforts in meeting the deadlines and providing an accurate and useful College of Engineering Bulletin.

JPM/jw

Enclosure

cc: Department Chairs/Curriculum Committee Representatives/UGMT/Unit Administrators/CoE Cabinet