Cost Sharing Policies

Cost Sharing Policies and Procedures
(Revised 2/16/10)

The Associate Dean for Research and Graduate Education (ADRGE) is charged with distributing and overseeing the College of Engineering's cost sharing commitments in support of sponsored research.

Note: Due to extensive cost share commitments made in the last two years, as well as the current two-year period of American Recovery and Reinvestment Act funding (which generally has significant cost share requirements), it was necessary to restructure our cost share program. During the two-year ARRA period, we will most likely not provide cost share support for programs that do not require cost sharing.

How to Request Cost Share

Please email the Associate Dean for Research and Graduate Education a cost share request form (please cc your research administrator, Linda Forsyth and Elizabeth Wagner) at least one week before the DRDA proposal submission deadline. Be sure to attach the approval email(s) to your PAF. The cost share commitment must be reflected in the proposal budget and the budget justification must clearly state how the cost share funds will be allocated and spent.

For requests below $30,000, the expectation is that the College and the Department (or PI) will share equally in the cost sharing. Cost sharing must be approved by the department before submission to the College.

 


Cost Share Support from OVPR

Cost share requests above $30,000 are split 1/3 OVPR, 1/3 College, and1/3 Department(s)/PI(s).
The guidelines for Office of the Vice President for Research support are as follows:

  • OVPR will cost share at a "minimum" level of $10,000.
  • OVPR will provide no more than 1/3 of the total equipment cost sharing request.
  • OVPR will provide a maximum of $100,000 per year for any given proposal.

Cost share requests must be first approved by the department, and then the cost share request form must be submitted to the ADRGE for approval by the ADRGE and OVPR.

 


CoE/OVPR/Rackham GSRA Cost Share

The Rackham Graduate School, the College of Engineering and the Office of the Vice President for Research  pilot cost-sharing program to support Ph.D. students in interdisciplinary multi-investigator research programs is currently on hold.

To request funding for previously approved funding, please use the Post-award Request for Transfer of CoE/Rackham/OVPR GSRA Cost Share Funds.  (Please note that the GSRA charges should be put on a cost share shortcode to ensure that the correct tuition is charged. Reimbursement is based on actuals and requests may be submitted at the end of an academic term or year.)

 


Fellowship Cost Sharing & Tuition Differential Cost Share

Fellowship Cost Sharing

IGERT and GAANN
Rackham will cover 50% of the tuition, grad care and dental shortfall.
College will cover 50% of the tuition, grad care and dental shortfall.

To request the Rackham cost share, contact John Godfrey, following the directions on the Rackham website. To request CoE cost share, email the cost share request form to the Associate Dean for Research and Graduate Education (please cc Linda Forsyth and Elizabeth Wagner).

Individual Fellowships
Rackham will cover 50% of the tuition, grad care and dental shortfall.
College will cover 25% of the tuition, grad care and dental shortfall.
Department will cover 25% of the tuition, grad care and dental shortfall.

To request the Rackham cost share, contact John Godfrey, following the directions on the Rackham website. There is no need for a formal request for the CoE portion of the shortfall for these smaller Individual Fellowships. CoE will follow the above policy.

How to add the Dept-CoE-Rackham Cost Share to the PAF

Rackham and CoE Shortfall Transfer Request

Tuition Differential Cost Share

Tuition differential is not often used to meet cost sharing requirements and requires the approval of the ADRGE. When it is used, the Principal Investigator and Research Administrator should work closely to ensure that the correct students, and correct number of students, are appointed to meet the cost share. We request the following on the PAF:

  1. In the cost share section, identify tuition differential as Source: 114469, CoE department ID: 210302
  2. The following should be added to the notes section:
    It is the responsibility of the department/PI to ensure that the appropriate students are appointed to the grant in order to meet the differential cost sharing.

Cost Share Priority System

1st priority: Cost sharing is required by the funding agency.
2nd priority: Cost sharing that is not explicitly required, but is strongly recommended or encouraged by the agency or program manager, as evidenced by the cost sharing levels of successful grants in the same program. Also includes cost sharing to support strategic CoE or U-M research initiatives, and equipment and facilities that strengthen the CoE infrastructure.
3rd priority: All other requests.


IDC Waiver Requests

The College of Engineering automatically waives the indirect cost on Phase 1 SBIR and Phase 1 STTR proposals to 11%. Any other indirect cost waiver must be approved by the Associate Dean for Research and Graduate Education. Please email an IDC waiver request form, budget and statement of work  to the Associate Dean for Research and Graduate Education, with a cc to Linda Forsyth and Elizabeth Wagner.